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Administrative Assistant

Advantage Media Group | ForbesBooks has an exciting opportunity for a Receptionist with experience in greeting employees and clients, answer phones and doing a variety of administrative tasks. Advantage works with top tier business professionals to position, promote, and market them as the thought leader and expert in their industry, community, or marketplace. 

The mission for the Receptionist is to create an environment, both in person and over the phone, where those encountered are greeted by a friendly voice and a warm personality.  The Receptionist would also assist in administrative tasks in the office such as filing, answering phones, helping to set up for meetings, and working to ensure Advantage Center remained an organized and friendly environment for both employees and guests. 

Outcomes:

  • The Receptionist will both begin and end each day ensuring that the reception area, meeting spaces, and guest area of Advantage Center are ready for business.
  • Works to ensure phones are answered at all times, seeking coverage when needed, and that anyone that calls is greeted in a friendly and timely manner.
  • Will work to ensure that meeting rooms involving larger events are set up and ready for employees and guests 15 minutes prior to be start time.
  • Support administrative work at larger company events; working with operations and administrative staff to ensure that everything is in order.
  • Work to help enforce safety and security protocol and ensuring that 100% of individuals in the building have clearance to be in Advantage Center.

Responsibilities:

  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Directs visitors by maintaining employee and department directories; giving instructions.
  • Maintains security by following procedures; monitoring guest calendar; issuing visitor credentials.
  • Works to maintain a safe and clean office and reception area.
  • Helps both administrative staff and managers in setting up for meetings and making sure meeting spaces are always properly maintained and ready for employees and/or guests.
  • Assisting with food setup and takedown for team member and/or client events that are a part of regular business meetings.
  • Contributes to team administrative efforts by accomplishing related results as needed.

Competencies (These are MUSTs):

  • Ability to Interface with Members. Must be able to work with internal team and external Members to increase Member satisfaction levels in regards to web presence.
  • Attention to Detail. Does not let important details slip through the cracks or derail a project.
  • Excellent Communication Skills. Speaks and writes clearly and articulately without being overly verbose or talkative. Maintains this standard in all forms of written communication, including email.
  • Creativity/Innovation. Generates new and innovative approaches to problems.
  • Efficiency. Able to produce significant output with minimal wasted effort.
  • Flexibility/Adaptability. Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change.

Preferred Skills and Experience:

  • A proven ability to exercise considerable discretion and independent judgement when making decisions and interacting with Team Members, clients, vendors, and centers-of-influence.
  • Expert working-level knowledge of MS Office.
  • Efficient and accurate typing and data entry skills.
  • Strong spelling, punctuation, grammar, written, verbal and interpersonal communication skills.
  • Prior administrative/support experience is preferred.
  • Database experience a plus.
  • Team player with a positive attitude.

‚ÄčAdvantage is an entrepreneurial, high growth company with opportunity for advancement and lots of upward mobility. Professional development programs offered. We offer great Vacation/PTO benefits, a great Medical/Dental program, 401(k) program with company contribution and other nice perks. We highly value and respect our Team Members.

Position is based in Charleston, SC. Team members are eligible for benefits package after a 3-month review.

 

 

 

 

 

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